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Academic Policies and Regulations

Official Communication

At ECLA, all official information is communicated to students through their ECLA email accounts and the internal Google Calendar, weekly schedules on the ECLA website and the Cafeteria screen. Students are therefore expected to check their email accounts daily and to consult weekly schedules on the website, the Google Calendar or the Cafeteria.

Programmes

Academy Year

The standard course load for Academy Year students is comprised of the Academy Year core course (a double course) and two single electives per term.

Successful completion of the Academy Year Programme requires a total of 60 ECTS credits (equals 32 US credits) and a minimum passing grade of C- (corresponding grade range 1.36-1.85) in each of the courses that make up the standard workload. A student with a grade of C- or lower in one of the relevant courses (as defined above) will not receive a certificate of programme completion, but will receive credit for the individual courses.

TERMS COURSES
Autumn Term Core Course 1 + Elective 1 + Elective 2
Winter Term Core Course 2 (incl. State of the World Week) + Elective 1 + Elective 2
Spring Term Core Course 3 + Elective 1 + Elective 2

Project Year

The standard course load for Project Year students is comprised of the Project Year core course, two 5-week reading groups and one single elective in the autumn and winter terms respectively and of the Project Year research seminar in the spring term as well as the multiple-term 28-week individual project.

Successful completion of the Project Year Programme requires a public presentation of the supervised individual project at the end of the spring term, a total of 60 ECTS credits (equals to 32 US credits), a minimum passing grade of C- (corresponding grade range 1.36-1.85) in each of the courses and projects that make up the standard workload. A student with a grade of C- or lower in one of the relevant courses (as defined above) will not receive a certificate of programme completion, but will receive credit for the individual courses.

TERMS COURSES Supervised Individual Project ELECTIVE
Autumn Term Core Course 1 + Reading Groups 1 + 2 Supervised Individual Work Elective 1
Winter Term Core Course 2 (incl. State of the World Week) + Reading Groups 1 + 2 Supervised Individual Work Elective 2
Spring Term Research Seminar Project completion and presentation --

BA in Value Studies

The standard course load for 1st year BA students is comprised of one core course (10 ECTS credits), one concentration seminar (5 ECTS credits) and one elective (5 ECTS credits) per term. By the end of the 1st year, students who have completed the regular coursework will have earned a total of 60 ECTS credits.

YEAR 1 Core Module A Concentration Module A Elective Module
Autumn Term Core Course 1 Concentration Seminar A1 Elective 1
Winter Term Core Course 2 (incl. State of the World Week) Concentration Seminar A2 Elective 2
Spring Term Core Course 3 Concentration Seminar A3 Elective 3

The standard course load for 2nd year BA students is comprised of one core course (5 ECTS credits), two 5-week core electives (2,5 ECTS credits each or one term-long core elective), one concentration seminar (5 ECTS credits) and one elective (5 ECTS credits) per term. By the end of the 2nd year, students who have completed the regular coursework will have earned a total of 120 ECTS credits.

YEAR 2 Core Module B Concentration Module B Elective Module
Autumn Term Core Course B1 + Core Elective 1 + Core Elective 2 Concentration Seminar B1 Elective 1
Winter Term Core Course B2 (incl. State of the World Week) + Core Elective 1 + Core Elective 2 Concentration Seminar B2 Elective 2
Spring Term Core Course B3 + Core Elective 1 + Core Elective 2 Concentration Seminar B3 Elective 3

The standard course load for 4th year BA students is comprised of one core course, two 5-week reading groups and one single elective in the autumn and winter terms respectively and of the research seminar as well as the Supervised Individual Project in the spring term.

YEAR 4 Core Module C Individual Project Module/Bachelor Thesis Elective Module
Autumn Term Core Course 1 + Reading Groups 1 + 2 Supervised Individual Work Elective 1
Winter Term Core Course 2 (incl. State of the World Week) + Reading Groups 1 + 2 Supervised Individual Work Elective 2
Spring Term -- Research Seminar + Bachelor Thesis + Public Presentation --

Please consult the Study and Examination Regulations and the check list for the full list of degree requirements in the BA in Value Studies Programme.

International Summer University

ECLA's International Summer University is a unique intellectual adventure that takes place for six weeks in July and August of each year. Great texts of European intellectual history and eternal questions about the human condition are discussed day and night, not only after lectures and movies or during seminars and tutorials, but also over meals, on or off campus, with the professors or just among students. The small seminar groups, the weekly essays, the individual attention in one-to-one tutorials, and the close-knit international community of students and faculty, who live together on campus throughout the programme, provide the framework for the joy of this intellectual experience.

Over the years, the summer university has dealt with many different themes, which reflect the pertinent issues of that moment in time while engaging with landmark cultural texts and ideas.

State of the World Week

Each year all students are required to devote one week to a 'special course', the State of the World Week at ECLA.

This event, held in the second term, brings together students, faculty, alumni and invited guests for the exploration of an important, perhaps urgent, theme in current affairs. Lectures and seminars are given not just by academics, but by politicians, artists, social reformers, diplomats, lawyers, journalists and other people who spend their (professional) lives in close practical contact with the fundamental issues studied theoretically at ECLA. It is assumed that the voices of thoughtful experience will enrich theoretical discussions, and that theory may in turn inform practice. Recent State of the World Week topics included: What Shall We Eat? (2011), The Translator (2010), The Politics of Cultural Ownership (2009), Water (2008) and Social Entrepreneurship (2007). Twice, in 2007 and 2008, the event won a UNESCO award for education in sustainable development.

Studio Component

The Studio Component is ECLA's visual and performing arts programme. As ECLA aims to create dialogue between different academic disciplines, so does the Studio Component aim to open a theoretical and practical dialogue between visual, performing, and performance art, as well as between studio practice and critical thought. Led by David Levine, an artist who works in all three fields, the programme offers each student their own studio and the opportunity to meet Berlin-based artists working in their field.

Although the Studio Component does offer discrete courses in visual arts and theatre, its aim is to create an environment where, through common resources and equipment, as well as guest talks, critiques, and academic seminars, various artistic disciplines can engage with influence on one another.

Registration

All students are automatically registered in the programme core courses.

Registration for concentration seminars, core electives, reading groups, elective and language courses is carried out electronically in the second half of August (for the autumn term courses) and in week 8 of the autumn and winter terms for the following term courses. During the registration period, students are asked to submit their course preferences:

1st and 2nd year BA students submit their concentration seminar and elective preferences (numbering electives listed in the order of preference) together with any language course they would like to take. In addition, 2nd year BA students submit core elective preferences.

AY students submit their elective preferences (numbering electives listed in the order of preference) together with any language course they would like to take.

4th year BA and PY students submit their elective preferences (numbering electives listed in the order of preference) and reading group preferences together with any language course they would like to take.

Concentration Seminars: These courses are prescribed for BA students. If space permits, the courses will be open as electives to AY and PY students also.

Reading Groups and Core Electives: These courses typically form parts of the relevant core courses, may, under certain circumstances, be open to students in other programmes or transfer students.

Electives: As there are a limited number of places for each elective course, it is not always possible for all students to be accommodated in their first choice courses.   

Language classes: Language classes are optional for all students. To register for a language class, students are asked to indicate their interest in one language class. Students may take two language classes, provided that the scheduling will allow for it. Due to ECLA's registration system, it may not always be possible to offer all levels of language courses.

In light of the degree requirements, BA students are strongly encouraged to take language classes at ECLA. Beginners and Advanced level German classes will be offered throughout the summer specifically for the BA students. Information about registration for the summer courses is made available in the spring term.

NOTE: Students have to maintain a high academic standard in the mandatory classes (See Programmes) in order to continue attending the optional language classes in spring and winter terms.

Late Registration

Students who fail to submit their registration preferences on time will be allowed to register only after all other students have made their choices.

Drop/Add Procedures

Students may drop and/or add courses during the first full week of each term by submitting the Drop/Add Request Form to the College Registrar no later than 17:00 on Friday of that week or by 10 am on Monday of the following week if the first week of classes is a short week. A course may be added only if there is space available in the requested course, and may be dropped only if a student maintains the minimum number of credit hours per term. Students who have submitted Drop/Add requests will be informed of changes to their schedules by the end of the day on that same Friday. A Drop/Add Request Form can be obtained from the Registrar's Office or from the ECLA website.

IMPORTANT: In the autumn term, the add/drop period for the language courses is two weeks long.

Work Overload/Underload

Overload: Students who continually demonstrate high academic performance may request to take more credits than the normal workload.

Underload: Taking fewer credits than the required workload endangers student's successful completion of the programme. An underload request can be considered for approval by the academic administration only under extraordinary circumstances.

Students must fill up a Work Overload/Underload Form and submit it to the College Registrar.

Class Participation

Class Participation and Conduct

Life in the classroom should always be intellectually uncompromising and stimulating, and it is the responsibility of all participants - not just the lecturer or seminar leader - to make sure that this is the case. Most of ECLA's teaching formats are based on conversation, and all of the teaching formats are based on active learning and joint effort. Punctual attendance, a willingness to prepare carefully for class, and active participation in discussion are essential.

Lateness, lack of preparation and non-participation means wasting the time of peers and teachers and demonstrates unacceptable disrespect for the intellectual community that it is ECLA's purpose to foster. Students are expected to pursue their studies thoughtfully, with diligence and academic seriousness. Participation is, therefore, also a matter of quality, not quantity: speaking for the sake of it and monopolizing the discussion are not productive modes of participation.

The aim of each seminar is to achieve fruitful and frank dialogue about important questions vis-à-vis shared objects of attention. Issues discussed in ECLA classrooms may well divide people and ECLA emphasises the value of the intense debate that often emerges. However, the discussion should remain at all times academic, rigorous, and respectful. Everyone should recognize that without patient and attentive listening there is no dialogue.

Absence Policies

The absence policy at ECLA is designed to support its pedagogical ideal of awarding a large percentage of final credit for active participation in class while allowing the students to monitor their own participation rates.

Students are required to attend all scheduled lectures, seminars, tutorials, and related curricular events. ECLA does not offer examinations. Regular and punctual attendance is therefore one of the requirements for continued enrolment in the academic programme. Students are responsible for all work missed including work missed due to medical leave or leave of absence.

Students should pay careful attention to the percentage of their participation in individual courses, as well as in the overall programme to maintain their enrolment status.

Absences may be categorized as:

  • unexcused absences
  • absences due to medical reasons
  • leave of absence

Late Arrival

Unexcused absences incurred during the orientation week and first week of classes by the students will automatically count double. Students expecting to arrive late due to non-medical reasons may request leave of absence to avoid incurring double absences (see Leave of Absence).

Absence from Individual Courses

ECLA cannot offer credit for a course in which a student has, for any reason, missed more than 30% of classes. 

The effect of unexcused absences on the student's academic standing and final grade is at the discretion of the instructor in whose class the absences occurred. The instructor is asked to present his or her absence policy in writing at the beginning of the term as part of the syllabus for the course.

Absences Overall

An overall unexcused absence from the academic programme of 15% of the programme's classes, results in academic probation. In some cases it may also result in immediate dismissal.

Should the College Registrar determine that a student's unexcused absence percentage has reached 15%, the student will be asked to meet with the Residential Life Coordinator to discuss the issues which have led to this situation. Following the meeting, a probationary committee consisting of the Academic Administration, the Residential Life Coordinator, and the instructors whose classes the student is currently taking, meets to discuss whether or not the student will be allowed to continue their studies at ECLA.

Should the student be allowed to continue with the programme, his or her progress will be closely monitored by the committee. The committee meets at the end of the term to discuss the possibility of lifting academic probation.

Should the student's total absences from the academic programme amount to an overall percentage of 30% or more while on probation, the student will be asked to explain in writing to the probationary committee why this has occurred. The committee may, in special cases (taking into account medical conditions and personal circumstances), allow the student to continue with the programme. However, the typical consequence of a 30% absence rate dominated by unexcused absences will be immediate dismissal from the programme.

Under no circumstances will the student be able to receive credit for any term in which total absences have exceeded 30% across all courses.

Absence from Tutorials

Students are required to schedule tutorials with their seminar leaders on all written work. The requirement in core courses is a minimum of 4 hour tutorials per term. The requirement in single electives is a minimum of 2 hour tutorials per term. Missed tutorials automatically result in a grade 'F' for the piece of written work.

IMPORTANT: The ECLA Administration relies on sign-up sheets to determine class attendance. The College Registrar will not be in a position to remedy situations where a student has forgotten to sign the sign-up sheet. PLEASE ALWAYS REMEMBER TO ASK FOR THE SIGN-UP SHEET WHEN YOU ATTEND A CLASS!

Absence or Non-completion of Written Work Due to Medical Reasons

Students who are ill and are therefore unable to attend class or complete written work must inform their instructors, the Residential Life Coordinator and the College Registrar immediately. Absences because of illness beyond 24 hours will only be registered as due to medical reasons if a student submits a medical certificate to the College Registrar. The College Registrar will then inform the student's instructors. It is the student's responsibility to submit their medical certificate to the College Registrar within a week after returning back to studies to ensure their absences are registered as excused due to medical reasons. In the absence of a medical certificate written work submitted after 24 hours of the original deadline will be handled in accordance with the policy concerning late essays.

IMPORTANT: Absences incurred due to medical reasons will not be discounted from the calculation of the overall absence percentage.

Leave of Absence

Submitting a request for leave of absence is required for cases in which serious, non-medical reasons require the student to be absent from the programme for a foreseeable length of time.

Typical reasons for granting leave of absence include: invitation to a conference to present work; attending admissions procedures of other academic programmes; attending examinations for other academic programmes, where the student is enrolled while studying at ECLA (only when such enrolment in another programme was previously approved by ECLA); and travel for serious personal reasons.

Should the request for leave of absence be of a private nature, the student is advised to seek counsel directly with an individual member of ECLA faculty or administration, who will help them to arrange the necessary permission.

Forms for requesting leave of absence are available through the College Registrar and must be signed by all teachers whose classes the student is enrolled in during his or her leave. Signed request forms will then be submitted for final approval to the Academic Administration through the College Registrar.

IMPORTANT: Absences incurred due to leave of absence cannot be discounted from the calculation of the overall percentage of absences.

Essay Submission and Feedback

Essay Submission

All ECLA essays are submitted electronically. For information about the procedure, consult the Network Administrator in the beginning of the academic year.

Late essays that are up to 24 hours late will be downgraded one full grade (from B+ to C+, for example). Essays that are more than 24 hours late will also be downgraded one full grade and cannot receive a higher grade than C. Instructors are not obliged to accept essays that are more than 72 hours late.

Feedback

Essays: All essays receive feedback in a tutorial. The grade may be given during the tutorial or afterwards in an email.

Seminars: Students receive written feedback for their seminar work and a seminar grade twice a term, at the end of week 5 for weeks 1-5, and at the end of week 10 for weeks 6-10. In the AY/BA1 core courses feedback and grade are given at the end of each rotation.

Late Submission of Written Work

Late essays that are up to 24 hours late will be downgraded one full grade (from B+ to C+, for example). Essays that are more than 24 hours late will also be downgraded one full grade and cannot receive a higher grade than C. Instructors are not obliged to accept essays that are more than 72 hours late.

ECLA relies on a centralized electronic submission system for submission of written work. If, for any reason, the electronic submission system appears not to be working students are required to send their essays directly by email to their seminar leaders, and also to send a prompt warning to ECLA's Network Administrator informing of the problem.

IMPORTANT: Only where both of these requirements have been met will the grade be open to complaint and adjudication.

Academic Integrity

Complete academic integrity is essential to the success of ECLA programmes. Failure to observe it makes meaningful interaction between student and instructor impossible and is therefore entirely unacceptable.

Each student's work is the product of his or her own effort. Any form of plagiarism is a serious violation of the code of academic honesty. 

In general, plagiarism means offering the words, ideas or arguments of another person as one's own work without appropriate attribution, by quotation, reference or footnote.

Plagiarism occurs when the words of another are reproduced without acknowledgment or when the ideas or arguments of another are paraphrased in such a way as to lead the reader to believe that they originated with the writer. Faculty members are requested to be definite and explicit about what constitutes plagiarism in the writing of papers.  

Faculty members who suspect that a student has plagiarized academic work should first confront the student directly and, if their suspicion is confirmed, notify the Academic Administration of the College for adjudication.

A committee consisting of the faculty member in whose class the plagiarism occurred, two additional faculty members, and the Academic Administration will meet to determine the seriousness of the violation and its consequences.

Plagiarism may result in immediate dismissal from the programme.

Grading and Credits

Grading

Faculty evaluation of student performance is based both on students' written work and their active participation in all aspects of the course. This includes preparation for, and attendance of, all lectures, seminars and tutorials, and active, productive participation in class discussions. The course syllabus and criteria for academic work will be reviewed with students during the first class of each course.

ECLA's teaching formats enable both faculty and a student to review and evaluate the student's ongoing performance in each course. For this purpose, partial grades in each course are communicated to a student at different times during a term.

Individual faculty members are responsible for communicating the following grades to the students in their courses:

Essay grades are communicated to a student during the tutorial in which the essay is discussed.

Seminar grades in electives and reading groups are communicated in writing to students twice during term: at the end of week 5 (mid-term) and at the end of week 10 (final seminar grade for the course). Seminar grades in the AY/BA 1st year cores course are communicated in writing to the students at the end of each rotation by the relevant seminar leader.

Final course grades are communicated to a student by the College Registrar through grade reports distributed to students at the beginning of the following term unless a student requests to receive his or her grade report at an earlier date. Students wishing to receive their grade reports electronically should consult the College Registrar for further information.

Grading System

Letter Grade Grade Point Grade Range Definition German Grade
A 4.0 3.86 - 4.00 (14) Outstanding 1.0 - 1.3
A- 3.7 3.46 - 3.85 (39) Excellent 1.7
B+ 3.3 3.16 - 3.45 (29) Very Good 2.0
B 3.0 2.86 - 3.15 (29) Good 2.3
B- 2.7 2.46 - 2.85 (39) Satisfactory 2.7
C+ 2.3 2.16 - 2.45 (29) Almost Satisfactory 3.0
C 2.0 1.86 - 2.15 (29) Adequate 3.3
C- 1.7 1.36 - 1.85 (49) Barely adequate 3.7
D 1.0 0.51 - 1.35 (84) Inadequate 4.0
F 0.0 0.00 - 0.50 (50) Fail 5.0

Example

Work Weight Grade Calculation
essay 1 20% B 0.2 x 3 = 0.6
essay 2 40% B+ 0.4 x 3.3 = 1.32
seminar 1 20% B- 0.2 x 2.7 = 0,54
seminar 2 20% B 0.2 x 3 = 0,6
3,06 = B

Notes

    • For each course the transcript will indicate both the final letter grade and the final grade point.
    • The final grade point is used to calculate the programme GPA and the final ECTS ranking.
    • A+ is given 'ornamentally', but has no weight beyond the straight A.
    • B is the average grade since we expect all ECLA students to be able to produce 'good' work.
    • That C means 'adequate' implies that it is ok for BA students to get some grades below C, but that grades below C suggest that the work is not quite adequate. Students need to maintain a GPA of C or better. Students who receive a term GPA of less than C will have a hearing with their advisor and the examination committee and will be put on probation. They will be given a deadline before which they need to improve their GPA. If they don't manage to do so, they may be suspended from the programme.

    Grades Not Used in GPA Calculations

    I - Incomplete

    The grade 'I' (Incomplete) is a temporary grade, which may be given at the end of the term to students who have not completed work in the course, usually owing to a cause beyond a student's reasonable control (for example, illness or family emergency). Decision to assign an 'I' grade is made by the instructor in consultation with the Academic Administration. When the deficiency is satisfied, the 'I' grade will usually be replaced with the grade earned.  As a general rule, incomplete work must be completed within four weeks after the end of the term. If the work is not completed, the student will receive a grade 'F' for the course.

    P - Pass

    The grade "P" is not used in the GPA calculation. In general, ECLA offers a very limited number of courses on Pass/Fail basis.

    W - Withdrawal from a course

    Students who, under exceptional circumstances, withdraw from a course before the end of term and after the official drop/add date may be assigned a 'W' (Withdrawn) grade. In order to withdraw from a course, the student must seek written permission from the Academic Administration. A 'W' is not used when calculating the GPA, but will appear on the transcript.

    WIP - Work in Progress 

    The grade 'WIP' is not used in the GPA calculation. It is used at ECLA to indicate that the work for the course is ongoing as part of an independent research project, which is a multiple-term course. When the work is completed in the third term, a grade and credits will be assigned.

    ECLA Credits

    Since 2008, ECLA is applying the ECTS (European Credit Transfer and Accumulation System) in order to determine credits received at ECLA. ECTS allocates credits on the basis of the workload required for successful completion of course requirements, or the total number of hours spent on a course, to include preparation outside of class.

    If all regular coursework is completed, ECLA generally awards 60 credits per academic year - 20 credits per term.

    Bennington College Credits

    ECLA credits may also be calculated according to the US credit system. Bennington College, an accredited liberal arts college in Vermont, recognises ECLA credits. Bennington College credits are recognised throughout the US. A full year of credit earned at ECLA (60 ECTS credits) is translated into a full year of credit at Bennington (up to 32 credits). Upon request, students receive a transcript from Bennington with an official recognition of the credits earned at ECLA. See next section on how to apply for Bennington College transcript.

    Official Transcripts

    An official transcript is the complete listing of all courses a student has taken, the credits and grades earned for those courses, and the student's overall programme GPA. Credits and grades earned for the non-programme courses (e.g., language courses) are not calculated in the overall programme GPA, but listed separately. The transcript key on the back side of each official transcript page contains information on the academic programmes, ECLA grading and credit systems.

    Official transcripts can be obtained from the Registrar's Office. Students wishing to receive an Official Transcript should fill out the Transcript Request Form, available for download from the ECLA website or at the Registrar's Office. Only forms bearing the student's handwritten signatures will be processed. Students may submit their requests by post, fax, or in person. Emailed requests will be only considered if the applicable form is signed by the student in handwriting and attached to the email in an image format (PDF, JPEG, BMP, etc.).

    ECLA issues first 3 transcript copies free of charge. BA students are exempt from payment. Regular processing time for transcript requests is five working days, which does not include the time required for the international mailing of transcripts. During peak periods (e.g., end of term, registration, etc.) the time required to process official transcript requests may be longer, so students should consult the College Registrar as soon as possible.

    Transcripts will not be issued for students who have outstanding debts to ECLA.

    ECLA students who have successfully completed one of ECLA's academic programmes may also apply for Bennington College transcripts. For more information consult the College Registrar. Students should allow at least four to six weeks for processing and mailing as this is an inter-institutional transcript request.

    Student Status Verification

    The College Registrar provides students with several different forms of student status verification:

    Registration Certification is issued to students after their registration in the elective courses, but before their official enrolment begins. 

    Enrolment Certification is issued after the end of the drop/add period (usually the first full week of classes in each term, unless otherwise specified).

    Programme Completion Verification is provided to students upon request, any time after completion of an academic programme.

    Students may request the above verifications by filling out and submitting the Enrolment/Programme Completion Verification Form to the Registrar. Only forms bearing the student's handwritten signatures will be processed. Students may submit their requests by post, fax, or in person. Emailed requests will be only considered if the applicable form is signed by the student in handwriting and attached to the email in an image format (PDF, JPEG, BMP, etc.).

    Generally, processing time for Student Status Verifications is three to five working days. Students should be aware that during peak periods (e.g., end of term, registration, etc.) the time required to process requests may be longer, and are advised to consult the Registrar for notice of the processing time. Student Status Verifications are issued free of charge.

    Course Evaluations

    Student feedback on courses is vital information for ECLA in evaluating the success of courses and in reviewing its academic programmes.

    Before the end of each term, students are requested to fill out and submit course evaluations for core, elective and (where applicable) language courses. The Registrar sends an evaluation pack to the students per email. Students are asked to reflect on and evaluate individual teaching performances and key aspects of course design and delivery.  The deadline for returning completed evaluations is generally five to seven days after the evaluation forms are sent. 

    Official transcripts will not be issued to students who have failed to return their evaluations.

    Graduation

    ECLA holds a graduation ceremony in June for AY and PY students who have studied at ECLA during that academic year. BA students can apply to receive AY certificates and participate in the ceremony. All other BA students are welcome to attend the AY and PY graduation ceremony and are asked to notify the College Registrar and the Residential Life Coordinator no later than a month prior to the graduation ceremony if they plan on attending.  

    Graduating students are requested to fill out and return the Graduation Checklist to the College Registrar one month prior to the graduation ceremony. 

    This form is intended primarily to ensure that the correct name appears on the student's graduation certificate. Students who fail to return this form to the College Registrar risk their names appearing incorrectly on their certificates. The Graduation Checklist may be obtained from the Registrar's Office or downloaded from the ECLA website.

    Students are encouraged to submit their ECLA and Bennington transcript requests well in advance of the graduation ceremony, as the processing times take longer after graduation as this is a peak period for the Registrar's Offices at ECLA as well as at Bennington College.

    Students with outstanding debts to ECLA will not receive their certificates during the graduation ceremony; but will receive an empty certificate case instead. Students are therefore strongly advised to check whether their student account is on hold for any reason: Has the tuition fee been paid in full? Do you have outstanding fees and fines? Have you returned all library books? Are there keys that you have yet to return? It is the students' responsibility to make sure their certificates do not get withheld!

    All graduating students are encouraged to invite their family to the graduation ceremony. As the space permits only a limited number of guests, students can invite up to two immediate relatives. Other family members and friends may be eligible to attend the ceremony at a reduced cost. Students wishing to invite guests are advised to contact the Residential Life Coordinator for invitations and further information well in advance of the graduation ceremony.

    Attending Other Academic Programmes While Studying at ECLA

    Attending other academic programmes while studying at ECLA is generally permitted only where it has been approved by the Admissions Committee as one of the conditions of the student's enrolment at ECLA. Failure of the student to inform the Academic Administration of enrolment in other programmes may result in probation or dismissal.

    Academic Probation

    Probationary status indicates that the student is in some way failing to fulfil the requirements for continued enrolment in one of ECLA's academic programmes. Typical reasons for probation include irresponsible attitude towards studies or otherwise unsatisfactory academic performance, and behaviour that is incompatible with the life of the community.

    The student will be notified of his or her probationary status through a probationary letter. The probationary letter will outline the reasons for his or her probation and will make specific recommendations for the improvement of his or her academic standing.

    Probationary status results automatically on the recommendation either of two faculty members or of the Residential Life Coordinator and one faculty member. Once a student has been placed on probation, a probationary committee will be formed.

    The probationary committee will be made up of the faculty members in whose classes the student is enrolled at that time, the Academic Administration, and the Residential Life Coordinator. Should the original recommendation for probationary status come from faculty members other than those in whose classes the student is enrolled at that time, the probationary committee will be expanded to include such faculty members.

    The probationary committee meets to discuss the student's status no later than 4 weeks after the initial decision to place the student on probation. In rare cases students may be kept on probation for more than one term. In no case may probationary status extend beyond two consecutive terms.

    Students on probation retain probationary status until such time as a subsequent meeting of the probationary committee results either in the lifting of probation or a recommendation for dismissal.

    Withdrawal from the Programme

    Students should consider withdrawing from the academic programme when it is foreseeable that personal or medical conditions will prevent them from fulfilling all or some of the programme requirements.

    Withdrawal forms are available in the Registrar's Office and must be submitted for approval to the Academic Administration. The effective date of withdrawal is the date on which the withdrawal form is received by the College.

    When a request for withdrawal is approved, voluntary withdrawal will be indicated in the student's records. The student will not be subject to any academic penalty.

    Students who have withdrawn from the College need to vacate their rooms and leave the Campus by Sunday 8pm of the week of withdrawal.

    Dismissal

    If, in the judgment of the ECLA faculty and administration, a student is not capable of fulfilling ECLA's academic or community requirements, the student may be asked to withdraw, or may be subject to dismissal, depending on the seriousness of non-compliance with those requirements.

    Under most circumstances, a student who withdraws or is dismissed must leave the campus within 48 hours of the decision.

    Expulsion

    If a student is judged to be a threat to the community or commits a severe offence that in ECLA's judgment is sufficiently destructive to the community, that student is subject to immediate expulsion without prior warning. Students who are expelled under these circumstances must leave the campus immediately.

    NOTE: In cases of dismissal and expulsion ECLA reserves the right to determine the status of any credits the student may have earned while at ECLA, as well as any fees or refunds.